Manage Your Entire HR & Payroll in One Unified System.
From employee onboarding, selfie attendance, and leave approvals to salary advances, HR helpdesk tickets, and 100% compliant Indian payroll (PF ECR, ESI, TDS Form 16).
June 2026 Payroll Execution
✓ 100% Statutory Compliant • PF / ESI Ready
₹ 24,85,400
Interactive HRMS Story
Hero Card Morphs Directly into Your Live HR Engine.
₹ 24,85,400
₹ 3,42,120
₹ 21,43,280
| Employee | UAN / PAN | Gross | PF (12%) | ESI | Net Payable | Status |
|---|---|---|---|---|---|---|
| Rajesh Kumar | 100984857482 | ₹ 65,000 | ₹ 1,800 | ₹ 488 | ₹ 62,712 | Calculated |
| Priya Sharma | 100473829104 | ₹ 82,000 | ₹ 1,800 | ₹ 0 | ₹ 78,400 | Calculated |
Most Indian SMEs are one penalty away from trouble.
Managing payroll and compliance on spreadsheets exposes your business to EPFO audit fines, tax notices, and employee friction.
Managing HR on Excel Today
High audit risk & manual calculations
- Manual PF calculationWrong EPFO wage ceiling & ECR format errors every month.
- Spreadsheet TDS computedMissed 80C declarations, wrong tax slabs & Form 24Q penalties.
- No digital payslipsEmployees constantly ask for PDF slips on WhatsApp & Email.
- ESI returns filed lateDelayed monthly returns lead to heavy interest & statutory notices.
- Form 16 March chaosSpending weeks manually calculating Part A & Part B at year-end.
- Paper attendance registersProxy attendance, lost registers & zero geo-fencing proof.
- Ad-hoc salary advancesForgotten IOUs and manual adjustment errors in payout CSVs.
- Untracked leave balancesDisputes over LOP calculations, leave approvals & encashment.
With uHRMS Automated Engine
100% statutory compliant & audit-ready
- Automated EPFO ECR Exporter100% accurate ECR text file download per ₹15,000 ceiling.
- Smart TDS & Form 12BB EngineMonthly tax projections auto-updated on employee declarations.
- Self-Service Employee PortalInstant 24/7 WhatsApp & web access to PDF payslips & tax slips.
- Auto-Calculated ESIC FilingsESIC ceiling (₹21,000) automatically enforced with zero delay.
- 1-Click Form 16 Part A & BAutomated bulk PDF Form 16 generation in under 60 seconds.
- Selfie, QR & GPS AttendanceFraud-proof face match & live geo-location stamp on every punch.
- Systematic Salary AdvancesRequest, manager approval, and automatic monthly payroll deduction.
- Real-Time Leave Policy EngineTransparent CL/SL/EL balances with instant manager approvals.
Full-Stack HRMS Suite
Everything your HR team needs. Zero extra tools.
Employee Lifecycle & Onboarding
Digital onboarding, document collection, organograms, and department management from day one to exit.
Selfie & Geo-Fence Attendance
Anti-spoofing facial recognition & GPS location validation for office, factory, and remote field staff.
100% Indian Statutory Engine
EPFO ECR text exporter, ESIC returns, Professional Tax (PT) state-wise, and TDS Form 16 Part A & B.
Leave Management & Approvals
Configurable leave types (CL/SL/EL), multi-tier manager approval workflows, and LOP auto-deduction.
Direct Bank Salary File
Generate HDFC, ICICI, SBI, and Axis Bank direct payout files in one click.
Salary Advances & Reimbursements
Request emergency salary advances, submit business expense claims, and auto-deduct approved amounts in monthly payroll.
Helpdesk & Support Portal
Employee ticketing system for HR queries, IT requests, and asset allocations with SLA tracking.
Document & Offer Builder
Generate custom offer letters, appointment letters, salary revision slips, and experience certificates.
Recruitment & Job Board (ATS)
Post open jobs, manage candidate application pipelines, schedule interviews, and convert hires instantly.
Seamless Execution
3 Steps from Onboarding to Salary Bank File
Sync Attendance & Onboard
Attendance data syncs automatically from selfie mobile punches, biometric devices, or QR scans, linked with employee onboarding records.
Auto Statutory & Leave Rules
PF, ESI, Professional Tax, and TDS are calculated with 100% precision alongside leave balances and overtime rules.
Disburse & Manage HR Operations
Download corporate bank payout files, export EPFO ECR files, and track helpdesk tickets & appraisals continuously.
Statutory Accuracy
Zero audit discrepancies across PF & ESI filings
Month-End Run
Reduced from 4 days of manual spreadsheet work
Statutory Penalties
100% on-time filing guarantee
Calculate Your Team's Time Saved
Adjust your current headcount to see your HR productivity gains
36 hrs
₹ 1,08,000
Every statutory obligation. Handled.
Zero manual math. Built natively for Indian payroll regulations, state tax slabs, EPFO ECR format, ESIC ceilings, and Form 16 annual generation.
Provident Fund
12% of basic + DA; employer contribution on wages up to ₹15,000/month. ECR filed monthly with EPFO.
Employees' State Insurance
0.75% employee + 3.25% employer on gross wages up to ₹21,000/month. ESIC returns half-yearly.
Tax Deducted at Source
Monthly projection of annual income, new regime default (FY 2025-26). Form 24Q quarterly, Form 16 annually.
Professional Tax
State-wise slabs. Maharashtra: ₹2,500/year (₹300 × 11 months + ₹200 in February).
Labour Welfare Fund
State-specific. Maharashtra: ₹6 employee + ₹12 employer bi-annually. Varies by state.
100% Statutory Audit-Ready Guarantee
Export pre-formatted portal text files & returns directly to government portals.
Loved by Indian HR & Payroll teams.
Here is how founders, payroll heads, and CAs across India run error-free statutory payroll every month.
"Filing EPFO ECR used to take us two full days every month. With uHRMS, the text file generates in seconds with zero calculation errors."
Sunil Verma
Head of Payroll & HR
"The audit trail capability gives us total peace of mind. Every single rupee of PF, ESI, and TDS is inspectable down to the employee level."
Meera Nair
Finance Director
"Our factory workers use the selfie attendance punch. Attendance syncs directly to payroll with zero manual entry."
Anand Kulkarni
Founder & CEO
Questions Indian business owners actually ask.
Everything you need to know about EPFO ECR generation, TDS Form 16, attendance syncing, and software migration.
Does uHRMS support the latest EPFO ECR file format?
Yes! uHRMS automatically generates the exact EPFO ECR v2.0 formatted text file ready for immediate upload to the unified EPFO portal with zero calculation errors.
Can we handle Old and New Income Tax Regimes for TDS?
Absolutely. uHRMS supports both tax regimes (FY 2025-26 under new regime default), allowing employees to select their preferred regime, submit Section 80C/80D investment declarations (Form 12BB), and download automated Form 16 Part A & B.
How does attendance sync with payroll?
Attendance punched via AI selfie GPS Geo-Fence, office QR Kiosk, or manual regularization requests syncs instantly into the monthly salary calculation, automatically accounting for LOP, shift rosters, and overtime rules.
Is our payroll data secure?
PAN numbers and bank account details are encrypted at rest using AES-256-GCM. Aadhaar numbers are never stored in full — only the last 4 digits are kept. All data is isolated per tenant using PostgreSQL row-level security. uHRMS is designed for compliance with India's Digital Personal Data Protection Act (DPDPA) 2023.
Is uHRMS compliant with Indian law for FY 2025-26?
Yes. uHRMS implements the latest EPFO Provident Fund rules (₹15,000 wage ceiling), ESIC ESI ceiling (₹21,000), Income Tax slabs for FY 2025-26 under both old and new tax regimes, state-wise Professional Tax slabs, and Labour Welfare Fund contributions. Statutory rules are updated at the start of every financial year.
Can I use uHRMS if I have no HR department?
Absolutely. uHRMS is designed for founders and business owners who manage HR themselves. The setup wizard takes you through company configuration, salary structure creation, and employee onboarding in under 10 minutes. No HR expertise required.
What is the ₹250/year platform fee?
The ₹250/year platform fee applies to all plans including the Free plan. It covers statutory record archival, audit trail storage, and keeps your account active. It also ensures uHRMS can maintain the infrastructure required for compliance-grade data retention mandated by Indian labour law.
Can I migrate from GreytHR or Keka?
Yes. uHRMS supports employee bulk import via CSV in a format compatible with GreytHR and Keka exports. The data import wizard maps common field names automatically. Historical payroll data can be uploaded for carry-forward of PF, ESI, and TDS figures mid-year.